Current Florida Guidelines About Events During Coronavirus

As of June 5, 2020, the state of Florida has entered Phase 2 of their reopening plan. This phase allows most businesses, including community events and venues, to resume operation with some restrictions. It is important to keep up with the latest guidelines and be ready to adjust your event as necessary as soon as a day before the event.

Travel Restrictions

The CDC is recommending that everyone stays home as much as possible, and travel is very discouraged except in case of emergency. Florida has their own rules, which state that anyone entering the state must quarantine themselves for 14 days or the duration of their stay, whichever is shorter. That means if you have guests coming from out of state, they will have to either cancel, or they will have to come two weeks in advance of the event.

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Should You Postpone Your Event Until After the Crisis Is Lifted?

The current pandemic has many people worried about holding their events, whether it be a wedding, corporate event, charity event, or community event. Everyone is carefully considering whether or not they should postpone. The fact is that the future of the pandemic is completely unknown, and postponing may not create a better situation. Here are some other things to consider.

Ability to Social Distance

How large is your event? Events of over 250 people are highly discouraged, although regulations allow venues to operate at half capacity regardless of size. Are you able to keep everyone six feet apart? If not, will you require masks at your event as recommended by the Florida Department of Health? Are you perhaps able to pare down the guest list so that you have fewer people in a concentrated area? 

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How to Maintain Social Distancing at Your Event

Although the country is still trying to flatten the curve, some venues and businesses are starting to reopen with restrictions based on state guidelines. For most areas in Florida, restrictions on social events will relax soon, although it is a requirement that businesses use best practices to maintain social distancing.

If you have a corporate or personal event coming up and you don’t want to reschedule, there are some precautions you will need to take to ensure that you are operating within guidelines. That includes social distancing as well as occupancy limits.

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Creating Your Event Agenda

Your event agenda isn’t just a schedule of activities and speakers. This important document will be the outline for your entire event. Not only does it organize the event itself, it also lets people know what to expect. Here are some key points to remember when creating your event agenda.

Nail Down Your Event Agenda Early

You should nail down your event agenda as soon as possible after scheduling the event. Your event agenda is not just a schedule, it is a marketing tool. When you publish your agenda in preparation of your event, you give people a reason to come to your event. Your agenda is an opportunity to highlight the educational and networking opportunities to potential attendees to increase registration.

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Taking Time for You While Planning Your Event

Whether you are planning a personal event or an organizational benefit, planning an event is hard work. It takes considerable skill, planning, organization, and negotiation. It takes paying attention to a million little details, usually alongside everything else you normally do in a day. Planning an event, even a small one, can become complex, time consuming, and stressful.

If you are planning an event on top of normal job duties and life activities, you may be having difficulty finding the time to handle everything that you need to do. This not only adds to stress, it can be completely impossible. When you are juggling so many balls, it can seem like just a matter of time before one falls.

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