How to Maintain Social Distancing at Your Event

Although the country is still trying to flatten the curve, some venues and businesses are starting to reopen with restrictions based on state guidelines. For most areas in Florida, restrictions on social events will relax soon, although it is a requirement that businesses use best practices to maintain social distancing.

If you have a corporate or personal event coming up and you don’t want to reschedule, there are some precautions you will need to take to ensure that you are operating within guidelines. That includes social distancing as well as occupancy limits.

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Adapting Wedding Plans to a Smaller Crowd

With the pandemic shutting down venues, businesses, and even courthouses, the vast majority of couples with a scheduled wedding are having to cancel their plans and honeymoons. The state of Florida is under emergency stay-at-home orders, and the guidelines include restrictions on the number of people at a gathering. But you do have some options.

Option #1: Postpone your wedding by rescheduling for a later date. This may not be a good idea because bookings for 2021 are filling up very quickly as more and more people cancel their weddings.

Option #2: Cancel your wedding and reschedule after restrictions are lifted. Doing this could postpone your wedding for a couple of years because by the time you reschedule, everything will be overbooked.

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Creating Your Event Agenda

Your event agenda isn’t just a schedule of activities and speakers. This important document will be the outline for your entire event. Not only does it organize the event itself, it also lets people know what to expect. Here are some key points to remember when creating your event agenda.

Nail Down Your Event Agenda Early

You should nail down your event agenda as soon as possible after scheduling the event. Your event agenda is not just a schedule, it is a marketing tool. When you publish your agenda in preparation of your event, you give people a reason to come to your event. Your agenda is an opportunity to highlight the educational and networking opportunities to potential attendees to increase registration.

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Taking Time for You While Planning Your Event

Whether you are planning a personal event or an organizational benefit, planning an event is hard work. It takes considerable skill, planning, organization, and negotiation. It takes paying attention to a million little details, usually alongside everything else you normally do in a day. Planning an event, even a small one, can become complex, time consuming, and stressful.

If you are planning an event on top of normal job duties and life activities, you may be having difficulty finding the time to handle everything that you need to do. This not only adds to stress, it can be completely impossible. When you are juggling so many balls, it can seem like just a matter of time before one falls.

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Top Questions to Ask Your Event Planner

Every event planner expects to be bombarded with questions, both at the first meeting and throughout the entire process. After all, you are hiring an event planner because you recognize that you don’t know how to go about organizing and hosting an event. However, it is important to have a basic understanding of what it entails so that you can ask the right questions. Here are some of the most popular questions to ask event planners.

Do you take on more than one event at a time?

It is very important to ask your event planner if they take on more than one event at a time. If so, you need to know how they handle multiple events to make sure that all events go off successfully. Some event planners use assistants to help them manage multiple events. If you are okay with a loosely supervised assistant, that might be an option, but often people want the actual talent working their event.

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Top Apps to Help You Plan Your Event

Even if you hire an event planner, planning and managing an event can be quite the chore. The only way to get through this process is to make sure that you are as organized as possible. Mobile apps can be a great way to do that. You can make your notes and updates from anywhere, at any time, and you can instantly share that information with whoever needs to know.

If you are working with an event planner, they may have an app that they recommend or that they primarily use. If you can, working with your event planner on this will help make things go more smoothly. Otherwise, here are a few of the best event planning apps.

Asana

Asana is highly recommended because it allows you to invite people to your event planning meetings and assign them tasks. Everyone can update and access vendor lists, guest lists, and plans. This is a great way to keep everyone connected and informed, as well as to stay very organized with everything in one place.

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Large or Small? How the Size of the Guest List Affects Your Wedding Planning

The size of your guest list directly affects your wedding planning in a number of ways. It is very rare that a bride and groom don’t have to trim down their guest list. While you want the whole world to be there to witness the culmination of your love for each other, it is simply impossible to invite everyone. Here are some of the ways that having too large of a guest list can affect your wedding planning.

Expense

The bigger your guest list, the bigger the expense. If you have a large guest list, you have to rent a bigger venue for the wedding and reception, which will cost more. You will also be paying to feed all of those guests. If you are planning on offering wedding favors, more guests means more expense there, as well.

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Planning the Perfect Bridal Shower

The bridal shower is usually thrown by the maid of honor or the groom’s mother. In either case, it is important to make sure that you have planned the perfect bridal shower for the bride. This will require some careful planning. Here are some key points to remember while planning the perfect bridal shower.

The Guest List

The guest list is one of the most important parts of planning a bridal shower. It is important to remember that you may not personally know all of the people that the bride will expect to be there. It is a good idea to check with the bride to get her address book or a list of people that she wants to be sure to invite. This will allow you to make sure that you don’t leave anyone out.

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