Unique Pandemic Winter Wedding Planning Ideas

A lot of people canceled or indefinitely postponed their weddings because of the pandemic. With all of the restrictions on gatherings, it’s no wonder brides have seemed willing to wait. But now that it is clear that COVID isn’t going anywhere, it’s time for brides to get back to wedding planning.

If you’re tired of waiting, a winter wedding could be a great option. Venues aren’t as likely to be booked, vendors will be offering special off-season pricing, and people are more likely to be able to take time off from work to attend. Here are some unique ways you can take advantage of a pandemic winter wedding.

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Why You Should Provide Masks at Entry for Your Event

The pandemic has made event planning extremely difficult, especially in light of the fact that health and safety recommendations continue to frequently change, making it difficult to plan ahead. But with the right assistance from the most experienced event planner and venue, you can plan for every contingency.

One of the things you’ll have to consider is whether or not you’ll require your attendees to wear masks. Right now, the recommendations from the state and local authorities is to wear masks whenever social distancing isn’t possible. Experts are now estimating that we will be wearing masks for many more months, indeed likely years. 

But not everyone is on board with mask wearing, and that means that some of your guests might not have them. Plan on providing masks at entry to your event to enjoy these benefits.

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What Pandemic Predictions for the Rest of 2020 Mean for Event Planning

Is COVID ever going to go away? Probably not. Scientists and researchers are predicting that COVID-19 is probably here to stay, like the flu. What will end the pandemic is a vaccine and enough people immune to slow and finally almost eliminate the threat. But until that happens, there are going to continue to be surges in cases, and in-person events are going to be very restricted for some time.

So what does this mean for event planners? Attendee or guest lists and everything related, from the catering to the flowers, is going to need to be modified. Your clients hosting the event are going to have to make some hard decisions, and it could delay things somewhat. Here are some other considerations.

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Southern Georgia Convention Center Postponement Leaves Event Planners Scrambling

Southern Georgia has been promised a new convention center for decades, and it was most recently on the board to be built within the next two years. Unfortunately, the pandemic has changed all of that, and plans for the convention center have been halted again.

Why indefinitely postpone the project?

The convention center really isn’t something that is needed right now. Public gatherings of that size have been prohibited. Even though they will be overbooking events when the pandemic ends and it would be good to be prepared, there are other things to consider. For example, some of the funds allocated for this convention center have been redistributed to assist small businesses in the area.

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Why 2021 Will Be the Biggest Year for Trade Shows and Conventions

It’s already nearing the end of August, and businesspeople in all industries and markets are realizing that the conferences, trade shows, and conventions that they look forward to every year are just not happening in 2020. Even though many of these events are being taken online, some will still not be ready until next year.

That means that 2021 isn’t just going to be a big year for in-person trade shows. It’s also going to be a great year for virtual shows. There will be more new products, more new technology, and more fun and educational experiences next year than ever before, regardless of your industry.

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Need to Postpone Your Event? Here’s Your Rescheduling Checklist

The pandemic has made everything uncertain. As the crisis has progressed, many people have tried to keep their events on the books, hoping for a more positive outcome in the near future. But more and more, that is seeming to be an impossibility. Almost all events have been cancelled for 2020. If you are needing to add your event to that list, here are some rescheduling tasks you want to make sure you don’t forget.

Contact the venue first

Do this even before you decide on a date to reschedule. There are so many events being rescheduled for next year that most venues are filling up fast for the next two years or more. Waiting lists are being formed and growing longer by the day. Make sure you know what date you are able to have your event before you spend a lot of time rescheduling everything.

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Unique Challenges of Event Planners Moving Forward

The global pandemic has impacted everyone, but event planners are facing some unique challenges. With everything up in the air, there is no guarantee of when events might be held without restrictions. Planning ahead is necessary, but so is being flexible in case of postponement. Here are some of the challenges of event planners going forward until the pandemic ends.

Social Distancing

If you want to make sure that your event doesn’t get cancelled, you’ll have to keep in mind social distancing and potential mask requirements. Your attendees should be at least six feet apart, unless they are part of the same household, department, or company. This can require some careful planning as you try to keep groups who came together sitting together, with distance between each group. Especially if each group or table is of a different size, it requires special planning with both seating arrangements and venue.

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Don’t Put Off Rescheduling Activities for 2021 Events

Did you have to postpone a 2020 event due to COVID-19? If so, you should not wait to reschedule your event for 2021. Even though we do not really know what to expect in the coming months or years, it is better to reschedule now and have to cancel again than to wait for news to schedule. Here are some reasons you need to act swiftly.

Vendor Deposits

If your 2020 event date has already come and gone, you have a pretty good idea of which vendors are going to refund your deposit and which ones are going to hold it for the event upon rescheduling. If you want to use the vendor when you eventually hold your event, rescheduling right away ensures your deposit is still working for you and that you have the services you need when your event rolls around.

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Current Florida Guidelines About Events During Coronavirus

As of June 5, 2020, the state of Florida has entered Phase 2 of their reopening plan. This phase allows most businesses, including community events and venues, to resume operation with some restrictions. It is important to keep up with the latest guidelines and be ready to adjust your event as necessary as soon as a day before the event.

Travel Restrictions

The CDC is recommending that everyone stays home as much as possible, and travel is very discouraged except in case of emergency. Florida has their own rules, which state that anyone entering the state must quarantine themselves for 14 days or the duration of their stay, whichever is shorter. That means if you have guests coming from out of state, they will have to either cancel, or they will have to come two weeks in advance of the event.

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Should You Postpone Your Event Until After the Crisis Is Lifted?

The current pandemic has many people worried about holding their events, whether it be a wedding, corporate event, charity event, or community event. Everyone is carefully considering whether or not they should postpone. The fact is that the future of the pandemic is completely unknown, and postponing may not create a better situation. Here are some other things to consider.

Ability to Social Distance

How large is your event? Events of over 250 people are highly discouraged, although regulations allow venues to operate at half capacity regardless of size. Are you able to keep everyone six feet apart? If not, will you require masks at your event as recommended by the Florida Department of Health? Are you perhaps able to pare down the guest list so that you have fewer people in a concentrated area? 

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